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Agency Operations Coordinator- On Client Site

Department: Brella North
Location: Lake County , IL


Overview: Brella Productions is seeking a Agency Operations Coordinator to work on site with our client's Internal Ad Agency. The Operations Coordinator will be the liaison between the account teams and creative teams within the Agency. This role requires excellent communication, organization, interpersonal and planning skills. Must thrive in a fast-paced environment and remain calm and collected under pressure. Must be comfortable with changing deadlines and priorities.  

Job Duties

  • Reports to Agency Finance and Operations
  • Routes print and interactive jobs to assigned team members for input and approval
  • Physically tracks project workflow through the agency with frequent updates to account team
  • Maintain staff schedules and allocate projects accordingly
  • Balance workflow between projects and among resources, including finding next work for staff who have completed assignments
  • Negotiate with internal teams for resources to fit project needs
  • Assist in production weekly, monthly, & quarterly reports for account teams and inter-agency departments
  • Maintain and distribute daily hot sheets
  • Provide general operations support to supported teams

Personal Skills

  • Exceptional organizational and time management skills
  • Effective interpersonal skills, including the ability to provide constructive feedback to teams and individuals
  • Critical thinking and analysis
  • Very good writing skills
  • Very good computer skills
  • Must have the ability to work cleanly and calmly in a fast-paced environment
  • Must demonstrate flexibility in solving challenges at project and staff levels 

Educational & Prior Job Qualifications

Bachelorís Degree or equivalent qualifications, Ad Agency experience required.

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